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Assistant, Procurement

About Us

Giant Eagle Inc., ranked 36 on Forbes magazine’s largest private corporations list, is one of the nation’s largest food retailers and distributors with approximately \\$9.5 billion in annual sales. Founded in 1931, Giant Eagle, Inc. has grown to be the number one supermarket retailer in the region with more than 420 stores throughout western Pennsylvania, north central Ohio, northern West Virginia, Maryland and Indiana.

Giant Eagle was previously named America’s Second Harvest Regional Retailer of the Year for its support of local food banks, and also actively supports numerous community events, the United Way, Children’s Hospital, Race For The Cure and other non-profit organizations. The company also has created education initiatives such as Apples For The Students, which has provided millions of dollars in computer equipment, software and other classroom learning tools for local schools and the Be A Smart Shopper school nutrition program. Further information can be found at

Position Summary

Giant Eagle’s success at the warehouse and retail level starts with the work performed by the Procurement Assistant. Item and vendor information entered and maintained is the foundation for all Giant Eagle data processing applications. It is critical that the foundation data be entered correctly, accurately, and in a timely manner, especially in the areas of costing and warehousing. Accurately enter and maintain vendor and item information across warehouses and DSD vendors. Make item changes as required to ensure 100% data integrity and adherence to Giant Eagle, Inc. data standards. Monitor and process the import of electronic data files. Track and communicate all inbound trucks, works with vendors, scheduling and warehouse.

Job Responsibilities

  • Support and provide services to Merchandising, Procurement, Space Planning, Finance and Retail location in relation to vendor, item and cost data.
  • Validate new vendor and item data for accuracy prior to manual data entry. Ensure the proper requests and requirements are in place to create a new vendor.
  • Manually set up and process new vendor data in various merchandising systems. Maintain updates and vendor status as information is changed and received
  • Manually set up and process new vendor items in various merchandising systems. Maintain updates of item attributes, dimensions and various system groupings. Determine the item groupings to promote better item management with the various systems.
  • Process all item cost changes in a timely and efficient manner. Research any cost change requests that are not compatible with the pricing structure.
  • Retrieve data from a database or electronic file and configure it to execute a system upload of new items, cost changes or item attribute maintenance.
  • Systematically move vendors and items between warehouses, facilities and various vendors ensuring item and cost accuracy during transition.
  • Execute necessary billing fixes and proper communication to retail stores and financial department.
  • Continually challenge current work processes and design to work more efficiently and effectively.
  • Utilization of Giant Eagles Business System methodology when performing everyday tasks, problem solving and business support.
  • Troubleshoot and resolve item and vendor conflicts as data is processed through various merchandising and retail systems.
  • Partner with Merchandising team to research and resolve data integrity issues reported by stores, warehouses and vendors.
  • Update and communicate to all necessary lines of business the new and discontinued form and any changes to data before and after processing.
  • Track incoming open POS including missing appointments, moved appointments and late deliveries. Communicate with vendors, buyers, and transportation to understand status and elevate issues that could impact service level
  • Special projects as assigned
  • Little or no financial or budgetary responsibility Amount of Budgetary Responsibility: \\$0
  • None

Education and Training Required

  • High school diploma or equivalent

Experience Required

  • 6 months to 1 year
  • Proficient in Microsoft Office Suite
  • Fast typing skills: ability to use the nine key touch technic
  • Proven experience as data entry clerk

Experience Desired

  • Retail experience, previous experience with purchasing systems
  • Experience in Retalix HQ and Dax (AR) systems
  • Retail Pricing and Biceps functional knowledge

Equipment Used

  • Calculator
  • Computer
  • Copier
  • Fax Machine
  • Printer
  • Telephone


101 Kappa Drive, Pittsburgh, PA 15238

Employment Status:

Full Time

Reports To:

Manager, Merch Data Integrity

Job Id:


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